Change Your Password Version

Contents

Overview

This section outlines how to change your Sourcing and Contract Management password. If your password has expired, you will be able to log in to Sourcing and Contract Management. However, the Table of Contents will display only the Password Change function. You will not be able to do anything else until you change your password. Once you change your password, log out; then, log in again using the new password.

When you log in to the system, you get three tries to enter your User ID and password correctly. Three unsuccessful login attempts are allowed, then you are locked out of the system. After a set amount of time determined by your site, the lockout resets itself, and you can try logging in again. Also, a system administrator can reset the lockout.

Note: You may also wish to review the chapter "Securing Electronic Protected Health Information (ePHI)" particularly if your site uses  ERP - Materials Management as its materials management system.

About passwords

1. A password must contain characters from at least three of the following four categories:

   • Uppercase characters (A–Z)
   • Lowercase characters (a–z)
   • Numbers 0 through 9
   • Non-alphanumeric characters; for example: !, $, #, %
2. Passwords must contain at least eight characters, and no more than 15.
   (If you try to enter more than fifteen characters, a warning sound occurs, and you cannot type any further in the field.)
   

Figure 1 and Figure 2 show a user in the process of changing her password to "#maserati".

In Figure 1, the user has included only two of the four criteria: the password is long enough, and has a special character "#". Notice that the system provides feedback that the password is weak. This information appears as she is typing.

In Figure 2, the user has capitalized "M." This password is strong, and the system will accept it. The user could also have entered: "#8Maserati," which would be even stronger.

- Examples of good passwords: #BeMeUp?, Oh3$TWO73, 17#51Prym.
- Examples of "not-so-good" passwords: Password1, JanSmith3.

You can voluntarily change your password any time, as always.
Note: If you are changing your password voluntarily, the Current Password field appears on the Change Password panel.

However, passwords must be changed periodically. The Sourcing and Contract Management customer record contains a field that determines how often passwords must be changed. This field is set at implementation following discussion with the site.

Similarly, a field for password aging is also on the customer record. This field sets the quantity of previous, different passwords remembered by the system for a user. (The default is 20.) A password cannot be reused if it is one of the passwords in the system's memory.

Note: If you need a default value higher than 20, contact the Help Desk.

Password change history is retained in the system for each user. The history is available from the audited fields list for each User ID.

To change your password:

1. From the Sourcing and Contract Management main Contents, select Administration > User/Security Settings > Change My Password.

   The Change My Password panel appears as a popup (Figure 3):

   

   Figure 3 - Accessing Change My Password from the Administration Menu

2. Complete the fields on the Change My Password panel.
   If you are voluntarily changing your password, the Current Password field appears. Type your current password in the field (Figure 4).
   Otherwise, if you are entering your password because it is expiring, the Current Password field does not appear.

• Enter your new password in the New Password field.
  (Note: You can use up to 15 characters. If you try to type 16 characters, a warning sounds.)
• Enter your new password again in the Confirm New Password field.

Figure 4 - The Change Password Panel with the Current Password Field

3. Click Submit.
   Sourcing and Contract Management confirms the password change. Sign out, and then sign back in to the system.

Be sure to use your new password the next time you log in to Sourcing and Contract Management.

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