This topic describes how to purge obsolete information that appears in your system lists. The focus is on manual purges. You can also create a schedule for running purges automatically.
Here are the retention times the system uses in determining what to remove from the database:
Type of Data | When Status is... | Purged when older than (days): |
Item exports | Download complete. | 45 |
User activity | n/a | 90 |
Reports | n/a | 30 |
Patient ADT information | n/a | 5 |
GL exports | Download complete. | 60 |
EDI 810s | Processed and invoiced or deleted. | 90 |
Async job history | Processed, no errors. The status must be Read. | 30 |
Notifications | n/a | 30 |
Imports |
Specific imports, e.g., mobile unit |
45 |
Pick lists | Confirmed. | 45 |
Patient charge exports |
Download complete. | 45 |
PO exports | Download complete. | 45 |
Advance replenishment exports | Download complete. | 45 |
Invoice exports |
Download complete. | 45 |
Par cart/order guide mass maintenance jobs |
Complete. | 30 |
AP transaction exports | Download complete. | 45 |
EDI 855 (confirmations) imports | Acknowledge Date + 30 days | 30 |
EDI 832 (vendor catalogs)` | Start Receive date + 30 days | 30 |
Mobile (iPad) application User Notes and other completed data |
N/A | 28 |
Use the procedure below to run a purge manually. Use the Job Scheduler to run the purge process automatically as a scheduled batch job.
Completed par cart orders imported from mobile devices are automatically purged from system servers after 45 days.
Users must have Administrator privileges to be able to run purges: the role object "Administration" must be set to All in the assigned role (usually, Admin).
From the main Contents, select Work in Administration
> Administration > Weekly Purge.
You are asked if you would like to run the weekly purge.
Click Yes.
The old data is deleted.
the system performs many activities as "batch" jobs. You can view batch jobs that the system has run. You can also delete batch jobs.
From the main Contents, select Work in Administration > Administration > Open Batch Jobs. The current list of batch jobs is displayed.
To clear any batch job and remove it from the list, select Clear Job (or Menu > Clear Job). the system displays any relevant messages.
Select Mark as Read. The job disappears from the list.
To set up a schedule for running a batch job that purges information, see To schedule purges.
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